At Blaine, we understand that exhibiting at an event as a new exhibitor can be overwhelming and quite stressful. Like most things in business, better planning leads to better results. Below are a few helpful tips for new exhibitors that will help get you started. And as always, our friendly Exhibitor Service Managers are available for any questions you may come across.
Since every event is just as unique as each of our clients, an RFP can be a very complex task. Our team has come up with some criteria that we recommend including in an RFP so we can provide you with a proposal that is accurate and as cost effective as possible. When sending Blaine an RFP, please try to include the following:
Thank you for considering Blaine as your general service contractor for your event. We look forward to the opportunity to earn your business and create a long lasting relationship!
Exhibitors are offered the opportunity to save approximately 30% on rental items by ordering 2 weeks prior (10 working days) to the opening of the event. If orders and payment are received by the posted advance order deadline, they are eligible for the advance price. Any orders placed after this deadline date will be charged the standard price.
Blaine offers an advance warehouse where exhibitors can ship their booth materials up to 30 days in advance. The advantage to the advance warehouse is exhibitors can get 30 days of free storage and they can ensure their freight will be in their booth before they arrive to the facility to move in.
Those persons who visit an event that is not exhibiting or involved with the event itself.
The panels at the rear of the exhibit space.
A document that establishes the terms between a shipper and a transportation company for the transport of goods between specified points for a specified charge.
Computer-Aided Design / Computer-Aided Manufacturing
A transportation line moving freight. Usually a common carrier, van line or air carrier.
A wooden container used for transporting exhibit materials, which may be designed for a single use or custom built for extended reuse.
A display designed and built to meet the specific needs of an exhibitor.
A measurement for shipping exhibit materials where the total weight is rounded up to the next 100 lbs. and then divided by 100 (example: 760 lbs. = rounded up to 800 lbs. = 8 CWT). This number is used when determining the material handling cost.
An individual (skilled craftsperson) providing services for a trade event and its exhibitors.
If exhibitors choose to forego the Blaine advance warehouse, they have the option to ship their freight directly to event site (if available for their event).
To take apart an exhibit; tear down.
Display Labor pertains to the installation or dismantle of an exhibitor’s booth. Exhibitors may hire Blaine to set up or take down their booth.
A platform where freight is loaded onto and removed from vehicles or vessels.
A low, wheeled framed with a platform used for carrying heavy or cumbersome objects.
Blaine frequently sends out eBlasts to our exhibitors and clients for multiple reasons, such as event information, deadlines, holiday office hours and holiday greetings.
Event colors are chosen by event management. These colors will be on the drapes of booth back walls, side rails, and table skirts (if applicable).
The Blaine Event Fact Sheet includes event information (name, date, and location), event colors, booth packages (if applicable), move-in and move-out times, exhibit hours, important deadline dates for shipments, Blaine contact information, and payment policy.
The organizer or operator of an event.
The event site is the location of the event.
A contractor hired by an exhibitor to perform trade event services independently of event management appointed contractors.
Each event has its own exhibitor manual that exhibitors use to rent items, order services and learn important event information. Blaine posts their manuals to our online marketplace and exhibitors can access them with their own unique username and password.
A sturdy container used for transporting exhibit materials, which is custom built for extended reuse.
Order for services placed after exhibit installation has begun. Processed at the standard price.
A map showing the size and locations of exhibit spaces.
Rigid foam covered with heavy paper stock used for mounting signs, art, etc.
Small hand-propelled vehicle used for transporting small loads.
A type of exhibit construction in which walls are made of a solid material, rather than fabric.
Installation & Dismantle (of an exhibit).
An exhibit that is constructed in a continuous line along an aisle. Also called Linear Display.
The process of setting up exhibit properties according to specifications.
A display with aisles on four sides.
A location in the exhibit hall where exhibitors may place orders for labor or pick up their workers.
The rate charged for freight weighing less than the minimum weight for a truckload.
An enclosure which contains lighting underneath a translucent facing material. Used to back-light signs or graphics applied to the face.
An area within an exposition facility where freight is received and shipped.
A lot where trucks gather for orderly dispatch to event site.
Inclusive to the unloading of exhibit material, storing up to 30 days at the advance warehouse, delivery to the booth, the handling of empty containers to and from storage, and removal of the material from the booth for reloading onto outbound carriers. The material handling rates can be found in the event’s exhibitor manual. These charges are in addition to the freight bills from the exhibitor’s selected trucking company or common carrier.
The date and time specified by event management for beginning exhibit installation.
The date and time specified by event management for dismantling exhibits.
A designation for work performed outside the hours specified as normal working hours. Usually performed on overtime is charged at a higher rate.
Tubing covered with draped fabric to make up the side rails and backwall of a trade event.
Exhibitors may unload and pick up their own booth materials using their vehicles.
Prestige Furniture is Blaine’s high end furniture rentals (such as couches, bars/barstools, conference tables, etc.).
A skilled worker responsible for handling and assembly of machinery.
The location at which exhibitors order services or request assistance from Blaine.
A process used to seal materials in transparent plastic.
A 3’ high divider wall, usually pipe and drape, used to divide one exhibit space from another.
Decorative covering around tables and risers.
Applies to exhibit shipments requiring extra labor, equipment, or time for delivery to exhibit space, such as stacked, loose pieces and side load trailers. Also includes shipments that come in without proper documentations (example: UPS shipments, FedEx Ground shipments, POVs).
Work performed during normal business hours at the standard rate.
Exhibitors have the option of hiring a Third Party agent to represent their company in a event. The Third Party may or may not be responsible for paying for all charges incurred.
A rigid framework, as of wooden beams or metal bars, designed to support a structure, such as a roof. Displays are aluminum and steel truss display Framework.